How to Write a Letter to Your Attorney
Article by Abraham Avotina
Need to address a letter to your lawyer? Don’t fret: it’s really not all that difficult. In fact, the only real difference between attorney and business letters is making sure to provide a variety of contact means by which you will be able to receive the information you are requesting. Otherwise, just pretend you’re typing out a friendly business letter. Want specifics? Of course you do! Read on.
Step 1: Make sure to input a return address. Add it to the top of the letter as you typically see on most business stationery. The return address can be added somewhere in the center of the paper. With technology as the driving communication force of the day, be sure to add your cell and home numbers along with your email address. The idea is to make sure that the lawyer is able to contact you, where and whenever they feel fit.
Step 2: Add a date. Avoid using an abbreviation, and opt for spelling out the full month instead. This should be written at the top-left margin of the page. It is customary to leave a space of 2 blank lines between the date and return address.
Step 3: Make yourself aware of the lawyer you are contacting and address them to begin your letter. Avoid starting your letter with greetings like “Dear Attorney” or “To Whom It May Concern.” Try and figure out the sex of the lawyer as well. Keep in mind that a variety of names are neutral, such as Carter, Alex and Taylor. Unless you know the individual on a personal level, avoid using Miss or Mrs. in your address. Male lawyers can always be addressed with a simple “Mr.,” and you should use a simple “Ms.” for women. For example: “Dear Mr. Johnson.” Once the name is typed out, be sure to include a colon afterwards.
Step 4: Depending on how long your letter is, be sure to skip 2 to 4 lines, keeping in mind that you’ll want to fit the letter content on a single page. The lawyer’s name should be typed on the left margin. Add “Attorney at Law” to the line below it, before adding the specific law firm and the street address of the office.
Step 5: Try to make your letter short and sweet. Nobody likes professional letters that take up too much time. Do your best to get to the point and make your focus known. Once you have finished writing the letter, consider handing it to a close friend or family member for review. If everything checks out, run the letter though a word processor spell check to ensure that there are no mistakes.
Step 6: Consider sending the letter certified mail to ensure that the lawyer receives it. You can even obtain a tracking number to check on the shipping progress.
About the Author
Should you require the legal aid of a Baton Rouge attorney in an upcoming trial, research your options. To find the website of one lawyer in that area, please visit http://josephkscott.com/